Central Railcars, Ltd. POLICY BOOK
The Complete NCR Bylaws and Policy Book are available for
All motorcar operators shall be insured under a policy of insurance
acceptable to NARCOA. When requested by the Excursion Coordinator,
a motorcar operator must present evidence that he/she has such
insurance which must be effective throughout the time period
of the excursion. (3/96, modified 3/98)
The NARCOA Rulebook, and any additional rules that have been
adopted by NCR, shall be enforced on all excursions. Rulebook
violations noted by the Excursion Coordinator or Assistant Coordinator
shall be documented, presented to the violator for his signature,
and copied to the chairman of the NARCOA Judiciary Committee
for possible sanctions. (3/96, modified 3/98)
NCR is dedicated to safe motorcar operations. To achieve this
goal, each operator is expected to have a motorcar that is safe
to operate, be knowledgeable about how to operate a motorcar
safely, and have a safe attitude. If a safety deficiency is
found by the Excursion Coordinator, the operator shall rectify
the deficiency to the satisfaction of the Excursion Coordinator.
(3/96, modified 3/98)
NCR is committed to promoting harmony and good fellowship with
neighboring motorcar organizations with regard to sponsorship
and promotion of motorcar excursions, and will endeavor to communicate
to the fullest with those organizations whenever NCRL discovers
potential excursion opportunities that could possibly be construed
to be within the province of the neighboring organization(s).
Whether NCRL or the neighboring organization pursues, sponsors,
and promotes such opportunities is unimportant to NCRL; what
is important is that the excursion opportunity is not lost to
the universal brotherhood of motorcar operators, regardless
of their organizational affiliation. (3/96)
It is a fundamental and unalterable policy of North Central
Railcars, Ltd. that the corporation will not discriminate against
any person on the basis of race, color, creed, sex, or national
The following policies pertain to the NCR member organizing
an NCR excursion:
Any NCR member desiring to organize an excursion must first
contact the NCR board member responsible for coordinating NCR's
excursion calendar. This ensures that calendar conflicts are
avoided and that the proper protocol is followed for contacting
the host railroad.
A professional, business-like approach shall be followed when
initiating contact with the railroad.
The Excursion Coordinator shall be the sole point of contact
with the host railroad, unless he/she designates otherwise.
The Excursion Coordinator shall maintain a detailed financial
record of all expenses paid and income received. To verify expenses
for reimbursement, all receipts must be enclosed with the excursion
NCR Excursion Coordinators must be Certified NARCOA Excursion
Coordinators. New Excursion Coordinators must comply with the
NARCOA training program leading to the designation of Certified
NARCOA Excursion Coordinator.
The excursion registration fee is waived for the Excursion Coordinator.
Reimbursement of Excursion Coordinator expenses. Excursion Coordinators
are entitled to receive reimbursement of reasonable ordinary
business expenses incurred for the purposes of setting up, organizing,
and running motorcar excursions and for any ancillary activities
normally associated with motorcar excursions. Automobile mileage,
lodging and meal per diem expenses are reimbursable at the current
prevailing federal government rates for such expenses. Non-travel
related expenses such as postage, telephone calls are also reimbursable.
Receipts must be presented to the NCR Treasurer for all non-mileage
related reimbursement claims. (3/98)
Reimbursement of Directors' expenses. Members of the Board of
Directors are entitled to receive reimbursement at current prevailing
federal government rates for automobile mileage, lodging, and
meal expenses incurred as a result of their duties as directors
of the corporation. Receipts must be presented to the NCR Treasurer
for all non-mileage related reimbursement claims. (3/98)
Excursion Cancellation Fee Refund Policies. The following policies
will apply to all North Central Railcars-sponsored excursions:
Recognizing that registrations on excursions may fill up and
deny others the opportunity for registration, registration cancellation
will be treated as follows: A request for cancellation received
more than one month prior to the excursion will be honored with
a 100% refund of the registration fee paid. A request for cancellation
received between two weeks prior to and one month prior to the
excursion will be honored with a 75% refund of the registration
fee paid. No refund will be paid for a cancellation request
received less than two weeks prior to the excursion.
Exceptions: At the discretion of the Excursion Coordinator the
above refund penalties may be reduced or eliminated if a registration
cancellation has resulted from extenuating circumstances.
Notice to Registrants: Advertisements for all excursions should
state that the NCRL refund policy will apply. A notice stating
the specifics of the NCRL refund policy should be included with
the initial packet of information sent to each person registering
for an excursion.
Excursion cancellation by the Excursion Coordinator: An excursion
may be canceled by the Excursion Coordinator up to one month prior
to an excursion due to a lack of registrations which suggests
that the excursion may incur a significant net loss for NCR if
it were to go on as scheduled. A significant net loss is defined
to be 200.00 or more. No cancellation can be made for this reason
less than one month prior to the excursion, except for extenuating
circumstances approved by the Board.
Excursion cancellation by host railroad: If the host railroad
cancels an excursion, a 100% refund of registration fees will
be paid to canceled registrants.
Failure of registrant to appear at excursion: Notwithstanding
any/all cancellation policies enumerated above, no registration
fee will be refunded if a registered operator fails to appear
at the excursion. (3/99, modified 3/00)
complete NCR Bylaws (Rev 03-2007) and Policy
Book (Rev 03-2000) may be downloaded from
here in .pdf format.
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